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PRESENTATION AND SESSION CHAIR GUIDELINES
The allocated time for oral presentations is 20 minutes including
questions. Please limit your presentation to a maximum of 15 minutes
leaving 5 minutes for questions.
- The room is equipped with both wireless and wired microphones, as well as a built-in audiovisual/projection systems.
- We encourage you to present from own laptop, and please bring any adapters you will need.
- Even if you plan to use your own laptop, we suggest you
bring a copy of your presentation in PPT or PDF format to the workshop
on a USB stick, just in case your machine does not work.
- For those who do not want to use their own laptop, we will also provide a PC laptop to run presentations from.
- Please contact your session chairman (the name might still
not appearing in the program) and plan to arrive early to your session.
Also bring a copy of your presentation in PPT or PDF format to the
workshop on a USB stick, as a backup and for a morning test if you are
not able to arrange it in advance.
- Please contact the General Chair Zheng-Hua Tan
by Sept. 10, 2018 if you need additional equipment other than laptop
and the basic microphone for yourself, e.g. a DVD player, a whiteboard,
Printed posters should be A0 size in portrait orientation (height
1189 mm x width 841 mm). Tape will be prepared in the room for
SESSION CHAIR INSTRUCTIONS
The Chair of a session has the essential task of making sure that
the session runs smoothly. This entails more than just keeping time,
although this is an important aspect of being a Chair. The Chair is
charged with making sure that the presenters feel welcome and that all
technical issues are resolved. All presenters have been advised to get
in contact with you before the session sending you the presentation.
You may want to send them an email as a remainder.
After the session, please inform the conference organizers about any no-shows or other irregularities.
Before the session starts, make sure that all the presentations
have been loaded on the conference PC or, if a speaker prefers to use
his/her laptop, make sure that the connectors are appropriate and
If one of the speakers is missing, leave the presentation slot empty to stay on schedule.
Introduce very briefly the session topic at the beginning.
Introduce each speaker and keep track of the time limits. Signal the
speaker with a card that he/she has "10 min" left, then "5 min" left,
then "Conclude now". The cards will be provided by the conference staff.
Please also manage the question and answer procedure after each
talk. Long dialogues should be avoided and you may suggest to continue
the discussion off-line.
At the end of the session conclude with brief remarks thanking the speakers and the attendants.
Before the session starts, greet the presenters and make sure that
all the posters have been placed on the boards. Be ready to assist with
any technical problems.
Go yourself through the posters and ask questions. At the end of the
session let the conference organizers have the list of presented
posters and the non-shows.
Posters should be removed at the end of the session. The new
posters can optionally be placed early on the boards after the previous